Thomas Dowd
  • Facebook
  • Linkedin
  • Twitter
  • YouTube
  • RSS
  • Home
  • My Programs
    • Speaking Programs
    • Program Details
  • Products
  • Your Training Answers
  • Meet Tom
  • Testimonials
    • Testimonials
    • Book Reviews & Praise
  • Blog & Events
  • Media Room
  • Contact
Search the site...

Post from Transformation Tom™-Learning to Touch it Once: Chapter from “Time Management Manifesto”

March 13, 2023 / tomdowd / News
0

Touch it once

I would like to expand on the comment made in the previous blog about managing your email inbox. I used to have a position as
business support manager for a large operation. I was privy to my manager’s inbox and was asked to periodically manage it for him. I
thought it was an easy enough task—until the first time I saw his inbox and realized there were over one-thousand emails. Many were read,
while many others were not. Some were important, others were not. Some were critical, with deadlines that had passed. I had some work to
do. The most critical point when dealing with email is to touch it once. As soon as you’ve chosen to allow yourself to read it or even preview it,
you must now do something with it. Leaving it in your inbox should not be an option. Learn to touch it once.

You can effectively manage your inbox with a few easy tips. I normally filter my inbox by time with the most recent on top. However, for this
exercise, start by filtering your inbox by “Subject” and keep only the most recent one if it’s a duplicate. Next, review for topics, subjects, or senders that come on a regular basis that you don’t ever read. If you can or want to, click on unsubscribe. If you feel there may be a need to reference it in the future but don’t read it often, establish a setting to send it directly to your trash, but know that you can get to it if you need to. Next, go through your current inbox and determine which emails have tasks or follow-up required. Make actual dates to work on them. Make appointments for following through by embedding or inserting the email into the calendar appointment. Email platforms with synchronized calendars will have tutorials or help if you need further details.

Read your emails once. Even if the email catches my eye as a preview, I have a rule of thumb to deal with it as soon as it’s seen. It already distracted me, so I should put it in its proper place. We only have a few choices in how to handle it: delete it, save it to another file for future reference, move it to an appointment to do something about it later, or address it now. Touch it once.

Thomas B. Dowd III’s books available in softcover, eBook, and audiobook (From Fear to Success only):

  • Down the Chute: A Toboggan Tale (children’s book)
  • Now What? The Ultimate Graduation Gift for Professional Success
  • Time Management Manifesto: Expert Strategies to Create an Effective Work/Life Balance
  • Displacement Day: When My Job was Looking for a Job…A Reference Guide to Finding Work
  • The Transformation of a Doubting Thomas: Growing from a Cynic to a Professional in the Corporate World
  • From Fear to Success: A Practical Public-speaking Guide received the Gold Medal at the 2013 Axiom Business Book Awards in Business Reference
  • The Unofficial Guide to Fatherhood

See “Products” for details on www.transformationtom.com.  Book and eBook purchase options are also available on Amazon- Please click the link to be re-directed: Amazon.com

advice, appeal, appointment, audience, author, balance, book, business, business development, Business Training, change, Coach, coaching, competence, Confidence, control, deadline, delegate, development, Dowd, efficiency, follow up, growth, hr, human resources, Inspiration, intentions, interests, interruptions, introduction, leadership, life, Management, Motivation, multitask, network, Networking, organize, output, Personal, personal growth, planning, preparation, prepare, prioritizing, productivity, professional advice, Professional Development, recruit, recruiting, recurring, routines, speaker, speaking, speech, stress, success, tense, tension, Thomas, Thomas B Dowd, Thomas B Dowd III, Thomas Dowd, throughput, time, time management, to-do, to-do list, tom, Tom Dowd, touch it once, training, transformation, transformation tom, transformationtom, urgent, work, work life, worklife, yield

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Subscribe

Connect with me on Facebook Connect with me on LinkedIn Watch me on YouTube Subscribe to my Blog Feed! Follow

Join My Mailing List

    First Name

    Last Name

    Your Email (required)

    (c) 2020. All rights reserved. Web Design by Jason Bobich